How to Send Bulk WhatsApp Messages from Excel Sheet — Free and Paid Solutions Compared

When businesses scale, one of the most common challenges is sending personalized WhatsApp messages in bulk — without wasting hours copying and pasting numbers. Whether you’re a tuition teacher, small business owner, or sales executive, manually sending WhatsApp messages from an Excel sheet is not sustainable.

That’s where bulk WhatsApp automation tools come in. In this guide, we’ll compare free and paid methods to send bulk WhatsApp messages directly from Excel, and explain why Whatsboost is the smarter choice for 2025.

1. Why Use Excel for WhatsApp Bulk Messaging?

Excel (or Google Sheets) is a natural starting point because most businesses already store their leads, students, or customers there. With a proper integration, you can:

• Send personalized messages using customer names or other data.

• Save time by avoiding manual entry.

• Automate reminders, follow-ups, and announcements.

• Track message delivery and response rates easily.

However, Excel alone cannot send WhatsApp messages — you need a connector or automation tool to make it work efficiently.

2. The Free Way: Manual WhatsApp Message Sending

You can technically use Excel with a simple URL formula to open WhatsApp messages:

https://wa.me/91XXXXXXXXXX?text=Your%20custom%20message

But there are drawbacks:

• You must click each link manually.

• No message scheduling or automation.

• No option to send images, PDFs, or videos.

• Zero tracking or reporting.

✅ Best for very small operations or testing purposes.
❌ Not scalable or time-efficient for regular communication.

3. Semi-Automated Option: Using Free Browser Extensions

There are free Chrome extensions that claim to send bulk WhatsApp messages from Excel or CSV files.
While convenient, they come with major risks:

• They often violate WhatsApp’s terms.

• Can lead to temporary account bans.

• No data privacy assurance.

• Limited message customization.

These tools may work temporarily but aren’t reliable for businesses managing sensitive data or regular communication.

4. Paid & Reliable Option: WhatsApp Automation Platforms

If you want to scale messaging and keep your number safe, automation platforms are the way to go. Tools like Whatsboost make the process smooth, compliant, and fully automated.

Here’s how Whatsboost connects with Excel or Google Sheets:

5. How Whatsboost Simplifies Bulk WhatsApp Messaging from Excel

Step 1: Upload your contact list
Import numbers from Excel or connect a Google Sheet directly.

Step 2: Personalize your message template
Add dynamic fields like {name}, {class}, {due_date}, etc. Whatsboost automatically replaces these fields with actual data.

Step 3: Schedule or trigger messages
Use Whatsboost’s workflows to schedule broadcasts, reminders, or automated replies — even while you’re offline.

Step 4: Include media-rich messages
Send PDFs, images, videos, or payment links — all directly from one dashboard.

Step 5: Track results
View which messages were delivered, read, or responded to — right inside the dashboard.

6. Free vs. Paid Solutions — A Quick Comparison

7. Real Use Cases of Whatsboost Excel Integration

• Tuition Classes: Send attendance alerts or fee reminders to all parents at once.

• Retail Stores: Share offers or festival promotions directly from your sales sheet.

• Agencies: Automate client onboarding or follow-up sequences.

• Service Businesses: Schedule payment reminders or renewals in one click.

With Whatsboost, automation is not just about sending messages — it’s about building smarter communication systems.

8. Why Choose Whatsboost Over Free Tools

Free tools may save you short-term effort but create long-term chaos — from blocked accounts to untracked data.
Whatsboost ensures:

• 100% safe message sending.

• Bulk scheduling and workflows.

• Integration with Google Sheets and CRMs.

• Custom templates and media support.

• Real-time reporting.

When you use Whatsboost, your Excel sheet becomes a powerful automation dashboard — not just a list of numbers.

Conclusion: Automate, Don’t Manually Operate

In 2025, every minute matters for businesses. Instead of sending messages one by one, let automation handle your repetitive tasks while you focus on growth.
Whatsboost empowers you to send personalized WhatsApp messages in bulk directly from Excel, without the risks or restrictions of free tools.

Automation isn’t about sending more messages — it’s about sending the right message at the right time, automatically.