How to Use WhatsApp Sequences for Webinar Funnels on GoHighLevel, Systeme.io, and FlexiFunnels.

When hosting webinars, your biggest challenge isn't just getting people to register—it is getting them to actually show up live.

In the Indian market, email open rates have dropped significantly, often hovering around 20%. WhatsApp, however, maintains an open rate of nearly 98%, making it the most reliable channel for webinar reminders.

If you are using GoHighLevel, Systeme.io, or FlexiFunnels, you can create automated WhatsApp sequences to bridge the gap between registration and attendance.

Using WhatsBoost, you can sync these platforms without technical coding or high API costs.

Why WhatsApp Sequences Work

A standard webinar funnel loses a huge portion of its audience in the days leading up to the event. A well-timed WhatsApp sequence keeps your event at the top of their mind.

Unlike SMS, which feels transactional, or email, which gets lost, WhatsApp allows you to send helpful resources like PDF workbooks or short video teasers that build excitement.

Research shows that businesses responding to leads or engaging users within the first few minutes see a massive jump in conversion. A direct WhatsApp message sent the moment someone registers sets a professional tone immediately.

How to Connect Your Funnel Builder

Each platform has a slightly different way of sending data to WhatsApp, but the "Smartway" remains consistent across all of them.

1. GoHighLevel (GHL)

GoHighLevel is a powerful CRM, but it doesn't offer native WhatsApp automation for Indian numbers without external help.

• The Workflow: Create a "Trigger" in GHL for "Form Submitted."

• The Action: Instead of a standard email, use a Webhook to send the lead data to WhatsBoost.

• The Result: WhatsBoost receives the name and number and starts your pre-scheduled reminder sequence. This integration allows you to connect GHL with WhatsApp effortlessly.

2. Systeme.io

Systeme.io is a favorite for coaches because it is easy to use. The most stable way to link it to WhatsApp is through Google Sheets.

• The Setup: Inside your Systeme.io automation rules, choose the action to "Add a row to Google Sheets" whenever someone subscribes to your webinar form.

• The Trigger: Once the lead appears in your sheet, WhatsBoost detects it instantly. You can then automate your messages from Google Sheets to start the drip.

3. FlexiFunnels

FlexiFunnels is built specifically for high-converting landing pages. It supports webhooks natively, making it a perfect match for WhatsApp.

• The Setup: Go to your FlexiFunnels page settings and paste your WhatsBoost Webhook URL.

• The Automation: Every time a registration is captured, WhatsBoost triggers a personalized welcome message. This creates a seamless lead-to-conversation flow that significantly boosts show-up rates.

The Winning Webinar Sequence Structure

To maximize your ROI, your sequence should follow a logical timeline. With the WhatsBoost workflow builder, you can set these once and let them run:

• Instant Confirmation: "Hi {{Name}}, you're registered! Here is your joining link for the session on [Date]."

• 24 Hours Before: Send a reminder along with a "Pre-Webinar Checklist" to keep them engaged.

• 1 Hour Before: A final nudge with the direct link so they don't have to search their email.

• 10 Minutes Before: "We are starting! Hop on now to catch the special bonus."

Using a WhatsApp sales funnel like this ensures your ad spend isn't wasted on people who simply forget to attend.

Summary of Benefits

By following these WhatsApp business best practices, you turn your webinar funnel into a high-performance machine.

Explore more automation features on the WhatsBoost to start scaling your coaching or agency business.